Free venue finding services - how does it all work?
Why should I use venue finding agencies?
Planning corporate events can be extremely stressful, especially when you need to secure the perfect venue for your entire team. The list of requirements will always vary according to your event needs, but one thing will always be the same: making sure that you have chosen the best possible venue.
There are many important elements that you need to consider when finding a venue, such as the type of corporate event you are planning, your desired event location and the theme you would like for your event, if any.
Venue finding agencies, like NICE Events, have the expertise to advise and guide you through this process, making it much easier to navigate.
Making use of a specialist venue finder like ourselves means you will have on-hand support at all times when choosing a venue, saving you time and effort.
Professional venue finding services offered by specialist agencies, such as NICE Events, place clients at the core of the process. The client will always have a clear idea of what they’re looking for, even if they can’t visualise it yet. This is why the most important aspect for all event finding services is to take the time to understand the client's needs and work as collaboratively as possible.
Finding a venue: how does it work?
The first step for venue finding agencies like ourselves when helping a business is to put together an event brief and understand the client’s requirements. This is when size, location, number of guests, budget, and other information are discussed. To ensure that we cover all essentials, we need to get a clear picture of what the client envisions for their event.
From this, the process then evolves to sourcing appropriate venues based on the brief. At NICE Events, for example, we work with a variety of venues, both on a national and international level, providing us with an excellent foundation and you with even more options to work with and select from.
We pride ourselves on being an independent agency, which means we are not partnered or tied to any specific hotels or brands.
To all of our clients, this means there will always be an impartial selection of event venues, which match their visions and requirements for their event.
Negotiations with venues take place on the client’s behalf at this point to ensure they can accommodate their requests within the agreed budget. Once these venues are put together into a single list of options, this is forwarded to the client to consider and feedback. We always recommend that you visit your shortlisted venues if possible to make sure they tie in with your ideas for the event. We can also accompany you during these site visits.
When you do find the right venue for your event, we can then request that a contract is drawn up by the venue to secure your booking. We can also re-negotiate rates and terms of contract before anything is signed.
How much does it cost?
The cost for any event is dependent on the client’s budget, venue and location requirements. At NICE Events, for example, we will always work within the preferred budget and we like to tailor each of our venue finding services completely to suit the client and what they expect from their event.
At NICE Events, we work on a commission basis. This means that when a client books an event with a venue we’ve recommended, we earn a commission from the venue which covers the time and effort spent researching and negotiating.
We sign the contract with the venue on the client’s behalf and invoice our client directly, which includes any additional extras that they have chosen such as audio visual equipment, entertainment and decorative furnishings. This means that our client only receives one invoice from us rather than multiple invoices from numerous suppliers. We like to take on the majority of the work so that the process is as straightforward as possible.
So...what’s the catch?
You might be wondering whether there’s a catch somewhere and at which point you’ll be taken by surprise along the way. There isn’t much more to the process than what you’ve read so far.
When you book your corporate venue with NICE Events, we also offer a free event planning service to ensure your venue and event day are exceptionally planned for you by our dedicated events team. We also offer on-site event management if you think you need some extra support during your event, meaning you and your team can just sit back, relax and enjoy the day!
Do you need help finding a venue for an event?
We have a dedicated team of industry professionals, who work tirelessly to ensure you receive the very best services from enquiry to event. To make an enquiry, simply contact us and one of our dedicated team will reach out to you soon.
